Audio Transcription for Board Meetings

The Audio Transcription feature allows you to upload audio recordings of your board meetings and receive an automatic written transcript directly in your DiliTrust Board Portal. With the new V2 update, you can now edit the transcript in-app, improve speaker labels, and prepare meeting minutes faster than ever ✨.

❓ How to Use the Audio Transcription Feature

1. Upload Your Audio File

Open the relevant board meeting and navigate to the “Transcription” tab. Click “Add audio to generate meeting transcription”.

• You can drag & drop your file or click Browse to select it.
• Accepted formats: .mp3, .m4a, .wav, .flac
• Maximum file size: 300 MB (≈ 3 hours of recording)
• You may optionally specify the number of speakers to improve accuracy.

2. Generate the Transcription

After uploading, click “Generate transcription”. The system processes the audio and creates a text transcript using AI-powered speech recognition.

• ⏰ You’ll receive an in-app notification once ready
• ✉️ You’ll also receive an email notification

Processing time depends on audio length and clarity. Large or complex recordings may require a few minutes ⌛.

✨ What’s New in Audio Transcription V2

• ✍ Edit your transcript directly in the Board Portal — no download required.
• ☝ Smarter speaker identification with improved AI detection.
• ✋ Rename speakers to match board members or meeting attendance.
• ⭐ Cleaner reading experience using a new transcript layout.
• ⭕ Optional tags/flags (e.g., Question, Resolution) to classify transcript segments.
• ⚡ Faster performance thanks to a new underlying data format.

❗ Access and Manage Your Transcript

• Your transcript appears in the dedicated Transcription tab within the meeting.
• You can browse, search, and navigate through all interventions.
• Each transcript line includes:
  • Speaker name
  • Timestamp
  • Editable text
• You can downloadthe final transcript as:
  • PDF
  • Word (.docx)

Note: Your audio files are automatically deleted after 3 months. The transcript remains available permanently.

✍ Edit Your Transcript In-App

Audio Transcription V2 introduces fully integrated editing, allowing you to refine your transcript without leaving the Board Portal.

1. Edit Text Lines

• Click directly on any text line to correct wording or adjust phrasing.
• Your changes are saved automatically after confirmation.

2. Update Speaker Names

• Click the speaker label to assign it to a known participant.
• You can rename a speaker (e.g., “Speaker 2” → “Ms. Smith”).
• Only participants of the meeting are shown for consistency.

3. Optional: Add Tags or Flags

• ⭐ Mark important segments
• ⭕ Flag content for review
• ❗ Highlight critical discussions

This helps streamline minute-taking and internal review.

✈️ Use the Transcript for Minute Creation

When drafting your meeting minutes, your transcript is accessible from a dedicated “Transcription” tab inside the minute editor:

• Copy content or quotes effortlessly.
• Jump between multiple audio files if several recordings were uploaded.
• Use flags to retrieve key interventions quickly.

No more switching between tabs or applications — everything is available in one place.

⚠️ Troubleshooting & Corner Cases

❌ Upload Issues

• File exceeds 300 MB: Split the recording into smaller files and try again.
• Unsupported format: Convert the file to .mp3, .m4a, .wav, or .flac.

⭕ Transcription Fails

If a transcription cannot be generated, you will receive:

• ✉️ An email explaining the failure
• ⛔ An in-app error notification

You can safely delete the failed attempt and retry.

❕ Editing Not Available?

• Make sure your transcript is in the new V2 format.
• Older transcripts (pre-V2) can still be downloaded but cannot be edited in-app.

❓ Need Help?

If something doesn't look right or you’re experiencing issues, our team is here to assist you ✋.

Contact support through the “Help” section of your Board Portal or reach out to your Customer Success Manager.

We’re here to help you stay productive before, during, and after your board meetings! ✨