Manage Governance & Governance Reporting (BP x LEM)

The new Manage Governance & Governance Reporting feature allows you to monitor governance activity across your entities, generate consolidated governance reports, and access meaningful KPIs directly from your DiliTrust Suite.

☝ What is Governance Reporting?

Governance reporting provides a centralized, automated view of all your governance activity. Instead of manually compiling Excel files from multiple boards and committees, you can now:

• ✅ Track meetings, mandates, and attendance across entities and rooms.
• ✅ Visualize key governance KPIs such as frequency of meetings, board composition, and mandate expirations.
• ✅ Consolidate data across Board Portal (BP) and Legal Entity Management (LEM) modules.
• ✅ Export clean and audit-ready reports instantly.

This feature is especially valuable for corporate secretaries, compliance teams, and governance officers who need reliable and timely reports for boards, regulators, and shareholders.

⭐ Key Benefits

• Clarity: One single dashboard (or "cockpit") with all KPIs across entities.
• Efficiency: Save hours by avoiding manual reconciliations of mandates and meetings.
• Compliance: Ensure your reports align with legal and regulatory requirements (e.g., number of meetings per year, board composition rules).
• Confidence: Data comes directly from BP and LEM, reducing the risk of errors.

✍ How to Use the Feature

1️⃣ Access the Governance Dashboard

From either the Board Portal or LEM module, go to Governance Reporting. You can choose between:

• Global View: See governance KPIs across all companies and entities you manage.
• Company View: Drill down into KPIs related to a single company.

2️⃣ Select the Data You Need

Use filters and tags to refine your report:

• By entity or group of entities.
• By type of governance body (Board, Supervisory Council, Committee, etc.).
• By year or reporting period.

3️⃣ Generate & Export Reports

Once your selection is ready:

• ⚡ Click Generate Report to create an interactive view.
• ⚡ Export data into Excel, PDF, or directly into your Governance Report template.
• ⚡ Preview the columns before download (similar to Excel column preview).

4️⃣ Automate Your Reports

Set up automated synchronization between BP and LEM:

• Mandate tracking is kept up to date automatically.
• Meeting statistics are transferred without manual work.
• Recurring governance reports can be scheduled monthly or yearly.

❗ Limitations to Keep in Mind

• Cross-instance reporting may be slower for very large organizations (500+ meetings/year).
• Permissions apply: you will only see data you are authorized to access.
• Performance issues may occur if governance data is not standardized across entities.

✌ Tips for Best Use

• Use tags consistently across your meetings to make reports more accurate.
• Check board composition data in LEM regularly—this improves mandate tracking.
• Save your favorite report configurations as templates for faster reuse.

❓ Frequently Asked Questions

Can I use this feature if I only have the Board Portal?

Yes, but the full value is unlocked when combined with the LEM module. Cross-module reporting ensures the richest set of KPIs.

Is the data export audit-proof?

Yes ✅. Data is retrieved directly from validated governance records in BP and LEM, ensuring consistency and traceability.

Can I customize the governance report template?

Yes ✍. Custom templates are supported so you can align reports with internal or regulatory requirements.

⚡ Summary

The BP x LEM Governance Reporting feature turns your governance data into clear, reliable insights—helping your legal and governance teams save time, stay compliant, and shine within your organization.